Human resources assistant (military)

Company Name:
Department of Defense
NATIONAL GUARD MEMBERSHIP REQUIRED Excepted Service Term Full Time The mission of the Indiana National Guard Full-Time Force is to maintain properly trained and equipped units available for prompt mobilization for war, national or state emergency. For information about membership call: 1.800.GO GUARD
DUTY LOCATION: Terre Haute, IN (HHC 519th CSSB)
JOB SUMMARY: The primary purpose of the position is to provide assistance in administering the military personnel program for the Battalion/Squadron. The position works under the direction of the senior personnel and administrative NCO.
This job announcement is for employment as an Indiana Army National Guard Technician; a Federal Civil Service position. This is a dual-status technician job whereby you are required to maintain active membership in a National Guard unit and are required to wear the military uniform at the workplace. As members of a unit of the Indiana National Guard, you will be required to train with your unit, normally one weekend a month and 15 days of annual training each year. Indiana Army National Guard units and members are subject to immediate call to federal or state active duty to meet national or state emergencies.
APPOINTMENT FACTORS: This position is an Indefinite Excepted Service position.
MILITARY SPECIALITY REQUIREMENTS: Individuals must meet the qualifications for the technician position but will have 1 year from date of hire to be assigned to a compatible MOS in a compatible unit for the technician position advertised.
Compatible Military Assignments: CMF: 42 or 92.
Permanent (Tenure 1 or 2) Technicians employed by the Indiana Army National Guard
Temporary, TERM or Indefinite Federal (Tenure 0 or 3) Technicians employed by the Indiana Army National Guard
Traditional M-Day Soldiers with the Indiana Army National Guard
Guard members from another state; Reservists/IRR; and/or Active Duty Soldiers willing to join the Indiana Army National Guard
Civilians with prior military service willing to join the Indiana Army National Guard.
U.S. Citizenship Required Must be in the grades: E-4 thru E-6 Must possess or be able to obtain a Secret security clearance Must be a member of the Indiana National Guard or be willing to join Must participate in direct deposit
As a Human Resources Assistant (Military) with the Indiana Army National Guard (ARNG), your duties will include, but will not be limited to:
Assists in administering the military personnel program for the organization. Prepares for and participates in command level inspections in the area of personnel and administration. Compiles subordinate feeder information, identifies trends, and proposes recommendations based upon recurring required reports and/or findings of assistance visits and inspections. Reviews and provides recommendations for the assignment and utilization of military personnel in accordance with authorized manning documents. Accomplishes or reviews a variety of military personnel transactions including enlistments, separations, promotions, duty assignments, transfers, medical evaluations, line of duty actions, security clearances, awards and decorations, retirements, etc., and forwards actions to a higher level military personnel office. Reviews and forwards enlisted evaluation reports. Provides information and assistance to personnel at subordinate levels tasked with completing personnel actions. Provides technical assistance to subordinate unit personnel, in the completion and maintenance of individual mobilization packets, applications for passports, and the publication of required personnel orders.
Reviews enlisted promotion packets prior to submission to higher headquarters for quality and completion. Reviews and recommends changes to the preliminary enlisted promotion consideration list to ensure all personnel eligible are considered. Prepares documentation and provides administrative support for battalion level enlisted promotion boards.
Assists with the coordination of health services support. Reviews the status of all physical examinations within the command and makes recommendations for scheduling and completion. Reviews and forwards reports of annual medical certifications. Inputs information regarding periodic vaccinations, physical examinations, profiles, and other medical data as required. Provides technical guidance and reviews formal and informal line of duty investigations submitted by subordinate units. Reviews and/or prepares the packets required for submission to the medical review and profile boards.
Provides assistance to the commander and staff pertaining to military personnel administration. Assists in the preparation of unit standing operating procedures. Assists in the implementation of Department of Defense, Department of the Army, Major Command, National Guard, and state regulations, policies and procedures pertaining to the full range of personnel actions. Researches and resolves routine military personnel problems and questions.
Provides information to unit personnel about benefits and entitlements, career and bonus programs, educational, retirement, and other benefits. Provides administrative support in the preparation of appointment packets. Provides explanations of regulations, methods, procedures, and exceptions involved in routine military personnel actions. May provide assistance to soldiers and dependents concerning benefits and entitlements. Assists and provides guidance to subordinate unit personnel in the maintenance of military personnel records.
Assembles supporting documentation required at higher levels when processing actions such as involuntary order to active duty, courts martial, fraudulent enlistment, non-selection for retention, administrative discharges, etc.
Reviews copies of unit reports furnished by higher level military personnel offices to identify discrepancies and assist with the management of personnel assets within the organization. Reviews and submits source documents for military personnel records and retirement accounting.
Performs various administrative duties relating to military personnel involving the composition and distribution of correspondence, publications, reports, orders, etc. Maintains the file system for the battalion/squadron personnel and administrative section. Maintains the publication accounts for the organization and subordinate elements. Prepares, reviews, and forwards postage and duplication equipment usage reports.
Prepares press releases, articles, announcements, or advertisements for submission to local news media designed to make the public aware of the National Guard and their role in the community and in national defense.
May be required to assist in the recruiting and retention activities of the organization.
Performs other duties as assigned.
In order to meet the Minimum Qualifications for this Human Resources Assistant (Military) position at the GS-06 grade level, you must have at least 9 months of:
Administrative or clerical experience, education, or training which demonstrates the candidate's ability to perform the duties of the position. Experience using computer and automation systems.
Experience, education or training that provided knowledge of general office work which may include but is not limited to: answering telephones, receiving and distributing mail and maintaining records AND experience following oral or written instructions to accomplish work AND experience establishing and retrieving files and information AND experience using common computer software designed for word processing.
At least 6 months experience, education or training that provided knowledge of general office work which may include but is not limited to: answering telephones, receiving and distributing mail and maintaining records AND experience following oral or written instructions to accomplish work AND experience establishing and retrieving files and information AND experience using common computer software designed for word processing AND one full academic year of study (30 semester hours) beyond the second year in an accredited college or university.
Knowledge, Skills and Abilities that will be evaluated for this position include:
Knowledge of an extensive body of regulations and procedures sufficient to review, validate, and maintain military personnel records and supporting documents. Knowledge to provide regulatory guidance and recommendations to the unit commander for a variety of personnel actions such as discharges, promotions, reductions, military code violations, line-of duty investigations/determinations, etc.
Knowledge of personnel deployment requirements to maintain individual mobilization files, review and monitor the status of personnel and medical deployment requirements, and provide recommendations to the unit commander and senior FTS member concerning personnel and administrative readiness.
Knowledge of pay regulations and procedures sufficient to prepare and submit pay documents, research and correct pay discrepancies and to assist in gathering and submitting documentation necessary to receive educational and bonus incentives.
Knowledge of administrative regulations sufficient to function as the unit file/ publications manager and prepare a variety of reports or correspondence for the organization.
Knowledge of retirement programs, survivor benefits, and casualty assistance sufficient to counsel unit members concerning elections and available benefits.
Knowledge of military personnel training sufficient to assist in the request for and documentation of training.
Knowledge of homeland defense missions, physical security requirements, and public affairs activities of the unit sufficient to assist in coordination with local government and civic organizations.
Knowledge of supply and maintenance activities sufficient to assist in the request, receipt, issue, accountability, maintenance, and turn-in of equipment and supplies.
Knowledge of personnel authorizations, requirements, and criteria sufficient to coordinate with and assist strength maintenance personnel and improve personnel readiness levels. Knowledge of strength maintenance procedures of the unit in order to assist in the performance, coordination and support of recruiting activities.
Knowledge and skill in the use of automated systems.
Educational Requirements and/or Substitution of Education for Experience: One full academic year of study (30 semester hours) beyond the second year in an accredited college or university equals 3 months specialized experience. (NOTE: Transcript must be provided to prove educational substitution.)
Must participate in Direct Deposit
A criminal history check will be completed on all selectees before hire date.
Permanent Change of Station (PCS) funds are not available for this position.
ENLISTMENT CASH BONUSES: Acceptance of technician position may affect any bonus and/or educational assistance that may be payable.
WORKING CONDITIONS: Work is performed in a typical office setting. Special safety precautions are not required.
PHYSICAL EFFORT: Work is sedentary. No special physical demands are required to perform the work.
If you are not a member of the Indiana Army National Guard, but are interested in applying for this position, please call the Indiana Army National Guard Recruiting Office at 800-GO-GUARD. You can also view our website .
If you are a male applicant who was born after 12/31/59 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency.
Once the application process is complete, a review of your application will be made to ensure you meet the job requirements. To determine if you are qualified for this job, a review of your resume and supporting documentation will be made and compared against your responses to the occupational questionnaire. The numeric rating you receive is based on your responses to the questionnaire. The score is a measure of the degree to which your background matches the knowledge, skills and abilities required of this position. If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience your score can and will be adjusted to more accurately reflect your abilities. Please follow all instructions carefully. Errors or omissions may affect your rating.
Please follow all instructions carefully. Errors or omissions may affect your eligibility.
The complete Application Package must be submitted by 11:59 PM (EST) on Tuesday, May 27, 2014 .
To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the assessment questionnaire. Please ensure you click the Submit My Answers button at the end of the process.
To fax supporting documents you are unable to upload, complete this cover using the following Vacancy ID:1119985. Fax your documents to .
If you cannot apply online:
1. Click the following link to view and print the assessment questionnaireView Occupational Questionnaire, and
2. Print this 1203FX form to provide your response to the assessment and
3. Fax the completed 1203FX form along with any supporting documents to . Your 1203FX will serve as a cover page for your fax transmission.
Please do not send/fax/courier/email any applications or supporting documentation to the Indiana National Guard Human Resource Office, you must apply on-line or fax your application to the fax number listed on this announcement with the prescribed Cover Letter. The Human Resource can only process materials received through USA Jobs.
To apply for this position, you must provide a complete Application Package which includes:
1. Your R sum (Your resume MUST detail your length of basic and specialized experience that pertains to the job you are applying for)
2. A completeAssessment Questionnaire (Your assessment questionnaire MUST contain an email address)3. Other supporting documents:
Transcripts (Only required if you are substituting education for experience)
Flight Records
Military Biography
Qualification Certificates
etc. . .
Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. Based upon your score, you may be referred to the hiring official. If your name is referred to the hiring official, you may be contacted directly by that office for a possible interview. You will receive notice via email or by mail, if no email address was provided by you during the application process, once this process is completed (generally 4-6 weeks).
You will be notified via email during the following phases of this announcement:
1. Immediately after your application has been submitted.
2. After the announcement has closed.
3. After qualifications review, which will inform you if you have been referred to the selection official or not.
4. Once a selection has been made.
If at any time you have questions concerning this Job Vacancy Announcement, please contact the Human Resources Specialist by email. You email should contain the following information: 14-T-Army-107,HUMAN RESOURCES ASSISTANT (MILITARY), and1119985. The email can be sent toMARY.A.ELFTMAN. .
Explore the major benefits offered to most Federal employees #icc.
Under 32 USC 709, Veterans Preference does NOT apply.
For a complete list of Job Vacancy Announcements available at the Indiana National Guard, please visit our website atIndiana National Guard HR Website.

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